Roster / Schedule Card Sending Information and Ordering Guide / Help

• CLICK HERE to download a Microsoft Excel file to edit and send back
• When naming the EXCEL file please use the following: Year_School_MW_Sport_year : 2026_Yale_M_Lax.xlsx

SOME COMMON QUESTIONS / tips when filling out the EXCEL file

NOTE: If you would like the CAPTAINS denoted, put an asterisk next to the player number

• POSITION use the abbreviation : Midfield - M
• CLASS / GRAD YEAR : You can fill in both cells Sophomore - SO

  NOTE: Keep in mind if you want to use the actual year and class ex: Sr 2026, the rest of your information will have to be condensed to fit the information.

• PARENT NAME(s) : If you are ordering one card per parent per player you don't have to fill out the Name(s) on cards section

  If you want a different or abbreviated parent name on the card compared to the roster given ( Robert - Rob ) write the abbreviated name in the Name(s) on cards column

  If a player has more than one set of parents duplicate the information of the athlete on the line directly below

  If you would like BOTH parent names on one card you can just keep in mind if the names are longer the size of the font may have to be condensed

  If you don't want to include the parent name on the top of the card write the word BLANK on the Name(s) on card column.

• TOTAL # of CARDS : only use this column if are not ordering one card per parent per player
• NAME(S) on CARD : Write "whatever" title of the person you would like on each card, for cards that don't want a name use the word "BLANK"

  NOTE: Keep in mind if you want something like "Grandmother Gwendolyn" the longer the name is the more condensed or smaller the title will become.

• The type of card you choose will determine which information to fill out.
• Some of the information provided such as the school name may be abbreviated/ shortened
• If there are different time zones make sure to put a note or asterisk next to the game time
• If there is a special game such as SENIOR NIGHT make sure to include the information

  NOTE : If you would like to use a QR code for your schedule, provide the address of the website.

• Photos work best in JPG and PNG format with a minimum resolution of 200 dpi.
• Photos can sometimes be used from the school's / organization's website
• If you would like to take photos of th player's please use a plain/ light background, don't take in direct sunlight or shadow area and label the photos with the player's name and number.
• Photos can be sent elecronically using a file sharing service like google drive or drop box and make sure to grant us permission to access them.
• A sample photo can be sent to us to verify the clarity prior to sending all of the photos.